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Streamline Early Childhood Education
Admissions Processes

The Smart Choice platform can be utilized to accept applications for early childhood education programs and facilities including but not limited to Public Pre-K, Headstart, Private Daycare Centers and more.

The Smart Choice system for early childhood education programs can be used in combination with any of the other Pro Features offered for the district or organization based on the needs and goals of the Early Childhood Education Program.

Solutions Application Management

Early Childhood Registration. Simple for Parents. Easy Management for Admins.

Parents can easily create an account and apply for early childhood education programs within the Smart Choice system, or they can login to their existing account and begin the application process. Often the schools or programs available to parents for Early Childhood Education (ECE) may be based on a series of complex parameters like income, age and more.

The Smart Choice System can take into account your state and region’s requirements and present to parents only the schools and programs they qualify for based on the parameters set.

Once application forms are submitted, administrators can review and manage applicant data, track requirements or deliverables and assign priorities, preferences or weights to the applicants based on the rules and placement processes in the district or organization.

Administrators also have access to our Lottery and Wait List component for placement and selection of students based on program rules and requirements. Administrators can easily filter and sort new and existing students, can easily create reports, and more.

All of the tools described in the Administrative Component are used to manage all facets of the application and selection process for ECE programs; form creation and management, user management, custom reporting, program management, and more.

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Early Childhood Education Highlights

  • Organization of Programs by Type or Funding Source for streamlined reporting
  • Application Restrictions based on state income requirements
  • Application Restrictions based on state age requirements
  • Placement based on state or organization weights or priorities

Application Feature List

  • Secure online applications
  • Single sign-on parent account to manage multiple child accounts
  • Simple multi-step application process
  • Save and exit at any step and return later to complete application
  • Customizeable application process, including steps, sequence and forms
  • Duplicate checking
  • Age-to-grade-range restrictions
  • Apply to multiple programs for each child
  • Placement notifications
  • Translation options for applicants
  • Accept or decline placement directly from dashboard after lottery selection
  • Rank multiple program applications for each child
  • Sibling and twin pairing
  • Feeder school priority
  • Online signatures
  • Parent dashboard tracks progress of all student applications
  • Parent dashboard notifications and Parent Inbox
  • Reminder alerts for incomplete applications
  • Application status change alerts
  • Auto-fill application data for existing students via SIS integration (Pro Feature)
  • Submit applications from a mobile optimized design (Pro Feature)
  • Request/Submit letters of recommendation directly from application (Pro Feature)
  • Schedule appointments (auditions, interviews, testing, etc) directly from application (Pro Feature)
  • Accept application fees directly from application (Pro Feature)

Administration Feature List

  • Manage admin users roles and permissions for levels of access
  • Ability to login as a parent for troubleshooting
  • Simple application review and editing of student applications
  • Query and sort applications by multiple application criteria and status
  • Color-coded application listings for quick and easy status identification
  • Manage application requirements
  • Manage lottery priorities
  • Send email alerts and notifications to one or thousands of parents
  • Manually add applications as admin
  • Application Open/Close date management
  • Manage application language options
  • Change History feature tracks all changes to applications
  • Flagging features highlight applications that require admin review
  • Export application data
  • Email & parent inbox tracking, including bounce-back reporting
  • Demographic reports
  • Applicant mapping features
  • Add programs, program settings and system settings
  • Administrative and parent user login reports
  • Archive applications after each school year
  • Retain access to data for previous years
  • Bulk Printing/Downloading options for applications & documents
  • Print letters and mailing labels in bulk (Pro Feature)
  • Schedule appointments; auditions, interviews, testing, etc (Pro Feature)
  • Review & manage submitted recommendations (Pro Feature)

Lottery & Waitlist Feature List

Lottery

  • One-click student lottery
  • Secure, password protected system
  • Random algorithm ensures fair placement of applicants
  • Custom settings to meet district or school selection criteria/policies
  • Supports sibling and twin pairings
  • Supports pathways, feeders and various priorities
  • Manage openings for each program and each grade
  • Run lottery on one or multiple programs simultaneously, as well as specific grades or multiple grades simultaneously
  • Support for multiple pools, with the ability to merge/append new lottery results to previous lottery results
  • Lottery audit report records and logs all lottery runs
  • Email parent notifications of lottery placement
  • Option to turn on/off lottery notifications
  • Wait list management tools
  • Export lottery and wait lists for use in external programs
  • Print notification letters and mailing labels in bulk (Pro Feature)
  • Mobile access to lottery results (Pro Feature)

Wait List

  • Real-time selection list and wait list updates
  • Automated wait list creation based on available seats and eligible applicants
  • Automatic movement from “wait lists” to “selected lists,” when “Selected” seats are declined by parents
  • Manually move applications within “wait lists” or “selected lists”
  • Movement history and reason-for-movement tracking for administrators
  • Email notifications of wait list status and rank
  • Export student “selected lists” and “wait lists”

Seeing Is Believing!

Request a personalized demo and discover how Smart Choice can work for you!
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The Smart Choice System has allowed us to fine tune how we handle our lottery process and how we get our message across to parents and community members.

Randall Domingue, Marketing & Recruitment Coordinator, Lafayette Parish Schools of Choice

Not only has the Smart Choice system improved the user experience for our application and lottery process, it has created a new system of accountability and control for our district choice process.

Enid Rey, Director of School Choice, Hartford Public Schools

The excellent customer service provided by the Smart Choice team has been the best we have ever received. The staff was so responsive to our districts needs...This application and lottery management system has truly been the “Smart Choice” for Durham Public Schools.

Donna Hudson, Director of Student Assignment, Durham Public Schools

Smart Choice Technologies has been all that Glendale Unified School District (GUSD) could have hoped for in an online application management and lottery system and more! What makes Smart Choice Technologies stand out...

Sherry Kully, Elementary Magnet Schools Coordinator, Glendale Unified School District

Smart Choices’ customer services and system tailoring have proven to be very helpful, quick and precise in meeting needs for the first year rollout. We look forward to a long relationship with Smart Choice.

Lou Kruger, Executive Director, St. Louis Public School Magnet and Choice School Placement
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Happy Clients

From single schools to some of the largest school districts in the U.S., Smart Choice Solutions are making parents and school administrators happy! That makes us happy 😀
Learn more about our clients and what they have to say!

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