Selection Criteria Configuration
The Smart Choice Student Lottery component is configured to select students based on your school or district’s selection criteria making sure that each lottery is fair, efficient and tailored to your needs.
Each lottery run generates lists of randomly selected students based on the programs’ specific selection criteria, twin and sibling pairings and other school and district specific selection criteria. It also generates waiting lists for each group, class and program.
Using the parent notification component, status updates can be made in real time. Automated customized emails ensure all parents are notified of their student’s placement or wait list rank and status, or they can log-in to their dashboard for real-time updates. The system allows for selected applicants to log into their dashboards to accept or decline their seats. This allows administrators to easily fill their seats with qualifying students from the list in the most efficient manner possible.
Audit Reports
Reports are also available within the lottery component designed to protect the integrity of the lottery selection process. Useful for auditing purposes, these reports log and track all test and official lottery runs by date, time and user. Smart Choice provides multiple safeguards to protect the integrity of your school system’s blind lottery process.
Automated Wait List and Student Movement
Following lottery selection, parents of students not selected are notified of their child’s wait list status and rank. The system allows for selected applicants to accept or decline their seat within the program. When seats are declined and become available, wait list students are automatically moved into open seats on the “selected list” and parents are notified of the changes.
Parent Dashboard Accept/Decline Options
When a parent accepts their child’s seat within a program or school, the student’s placement is locked-in on the “selected list” at the original placement rank and is noted in the administration dashboard as “accepted.”
If a parent declines a seat within a program or school, the student’s name is removed from the “selected list” and the first student on the wait list is automatically moved up onto the “selected list.”
This keeps the process of filling seats fair and efficient. When a student moves on to the “selected list,” the newly placed student is notified of their acceptance by e-mail and they too have the option to accept or decline their placement.
Manual Move Option
The Wait List component also provides a manual move option. This allows administrators to move applicant positions within “selected lists” and “wait lists,” if necessary.
Movement Tracking Reports
All applicant position moves within and between the “selected lists” and “wait lists” are tracked in each student’s application record, allowing administrators to view movement history, including when they were moved, who made the move and the reason for the move.
This history tracking feature keeps the process fair, honest and transparent by allowing administrators to recall the complete movement history of a student.
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