Online Applications and Parent Portal

A quick and easy online application process, plus an easy-to-use parent portal, makes managing applications, registration forms and placement details fast and painless for parents and administrators!

Simple Online Application Experience

The Application component features a multi-step application, which is accessible through a web-based user portal. Parents utilize a single sign-on account to submit multiple applications for one or more children through an easy and efficient process.

Applications collect basic information, including student information, household and guardian information, as well as required program-specific information. Applications can also collect unique program assets, such as essays, tests, portfolios, preference rankings and more.

Solutions Online Applications

Advanced Application Settings

The Smart Choice platform is configured to serve the needs of each school or school system. Applications collect specific information required by the district and/or program based on each’s unique specifications and requirements. That means the platform can be customized to fit just about any need.

Application Tracking

The dashboard allows parents to monitor the status of any submitted applications, as well as view important updates or notes from administrators about their applications.

Once applications are submitted, applicants are able to manage all applications from a web-based dashboard. This makes the process of submitting additional applications and ranking applications by preference quick and easy for each student.

If an application is accepted, parents have the option to accept or decline the child’s seat. If an application is not accepted, the application goes onto a real-time wait list. Parents have access to the wait list, which provides the application rank for each student not placed within the program.

Selection Criteria Options

The application also provides for a range of selection criteria options, including sibling and twin pairings, feeder school priorities and zone/boundary priorities for example. The options available for priorities and selection criteria are extensive.

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Application Feature List – Highlights

  • Secure online applications
  • Single sign-on parent account to manage multiple child accounts
  • Simple multi-step application process
  • Save and exit at any step and return later to complete application
  • Customizeable application process, including steps, sequence and forms
  • Duplicate checking
  • Age-to-grade-range restrictions
  • Apply to multiple programs for each child
  • Placement notifications
  • Translation options for applicants
  • Accept or decline placement directly from dashboard after lottery selection
  • Rank multiple program applications for each child
  • Sibling and twin pairing
  • Feeder school priority
  • Online signatures
  • Parent dashboard tracks progress of all student applications
  • Parent dashboard notifications and Parent Inbox
  • Reminder alerts for incomplete applications
  • Application status change alerts
  • Auto-fill application data for existing students via SIS integration (Pro Feature)
  • Submit applications from a mobile optimized design (Pro Feature)
  • Request/Submit letters of recommendation directly from application (Pro Feature)
  • Schedule appointments (auditions, interviews, testing, etc) directly from application (Pro Feature)
  • Accept application fees directly from application (Pro Feature)

Seeing Is Believing!

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The Smart Choice System has allowed us to fine tune how we handle our lottery process and how we get our message across to parents and community members.

Randall Domingue, Marketing & Recruitment Coordinator, Lafayette Parish Schools of Choice

Not only has the Smart Choice system improved the user experience for our application and lottery process, it has created a new system of accountability and control for our district choice process.

Enid Rey, Director of School Choice, Hartford Public Schools

The excellent customer service provided by the Smart Choice team has been the best we have ever received. The staff was so responsive to our districts needs...This application and lottery management system has truly been the “Smart Choice” for Durham Public Schools.

Donna Hudson, Director of Student Assignment, Durham Public Schools

Smart Choice Technologies has been all that Glendale Unified School District (GUSD) could have hoped for in an online application management and lottery system and more! What makes Smart Choice Technologies stand out...

Sherry Kully, Elementary Magnet Schools Coordinator, Glendale Unified School District

Smart Choices’ customer services and system tailoring have proven to be very helpful, quick and precise in meeting needs for the first year rollout. We look forward to a long relationship with Smart Choice.

Lou Kruger, Executive Director, St. Louis Public School Magnet and Choice School Placement

Happy Clients

From single schools to some of the largest school districts in the U.S., Smart Choice Solutions are making parents and school administrators happy! That makes us happy 😀
Learn more about our clients and what they have to say!

See Who's Using Smart Choice   Client Case Studies